Executive Assistant to the President and CEO Posted May 01
Hudson Institute , Washington, DC
Hudson Institute, a nonpartisan Washington, D.C. think tank, is seeking applicants to fill an open, full-time position in the Office of President and CEO. The Executive Assistant will assume principal day-to-day responsibility for managing the calendar of the CEO, while assisting (through administrative, research, collaborative work and correspondence) the CEO to fulfill his responsibilities at Hudson in close coordination with senior management, trustees, and research and support staff. The job demands an individual who is highly organized, detail- and deadline-sensitive, technologically sophisticated, and comfortable balancing simultaneous and competing demands for time and attention, often in the absence of the CEO due to his rigorous travel schedule.

Essential Position Responsibilities. Under the supervision of the President and CEO, the Executive Assistant will:

Strategically manage the calendar of and meeting preparation for the President and CEO;
Screen or respond to requests made to the CEO—including phone calls, emails, and in-person meetings;
Make travel, meeting, and event arrangements for the CEO;
Seek meetings with current and prospective donors, in association with the Institute’s development office;
Prepare expense reports for the Office following the Institute’s reporting guidelines; and
Collaborate continuously with senior management on identifying and meeting key objectives for the Office.


Successful performance in this position involves consistent, high-level fulfillment of each and every duty described above. Additional requirements and/or qualifications for the position include:

Ability to work closely and effectively with others—including Hudson’s senior management, trustees, research staff, and support staff;
Experience in crafting policy-oriented correspondence—critical to increasing the visibility of the Institute among targeted constituencies;
Capacity to frame requests for meetings in a compelling manner, drawing on knowledge of policy and potential contact interest; ability to help organize meetings requested by overseas officials. Assuring rapid follow up on all meetings in conjunction with the CEO;
Bachelor’s degree and 2–3 years’ experience in public policy, politics or the non-profit sector;
Excellent writing skills and the ability to handle complex and simultaneous tasks and assignments; and
Experience with Microsoft Office Suite; experience with SalesForce a plus.

Application instructions

Please send cover letter and résumé via email (no phone calls please). Hudson Institute is an AA/EOE and does not discriminate based on disability.